Essentials of systems analysis and design - MyAssignmenthelp.com

Question: Discuss about the Essentials of systems analysis and design. Answer: Time Management Plan Task Name Duration Start Finish Predecessors CloudPlex 48 days Wed 1/3/18 Fri 3/9/18 Email marketing 17 days Wed 1/3/18 Thu 1/25/18 Design email template 2 days Wed 1/3/18 Thu 1/4/18 Write email content 3 days Fri 1/5/18 Tue 1/9/18 3 Design email campaign 3 days Wed 1/10/18 Fri 1/12/18 4 Send emails to prospects 4 days Mon 1/15/18 Thu 1/18/18 5 Track users behavior 2 days Fri 1/19/18 Mon 1/22/18 6 Analyze the users 3 days Tue 1/23/18 Thu 1/25/18 7 SMS marketing 11 days Fri 1/26/18 Fri 2/9/18 Design SMS template 2 days Fri 1/26/18 Mon 1/29/18 8 Write SMS content 2 days Tue 1/30/18 Wed 1/31/18 10 Send SMS to prospects 3 days Thu 2/1/18 Mon 2/5/18 11 Track users behavior 2 days Tue 2/6/18 Wed 2/7/18 12 Analyze the users 2 days Thu 2/8/18 Fri 2/9/18 13 Webinar/Tutorials 12 days Mon 2/12/18 Tue 2/27/18 Develop tutorials 2 days Mon 2/12/18 Tue 2/13/18 14 Develop lab sessions 3 days Wed 2/14/18 Fri 2/16/18 16 Organize webinar 1 day Mon 2/19/18 Mon 2/19/18 17 Track users on website 4 days Tue 2/20/18 Fri 2/23/18 18 Analyze the users 2 days Mon 2/26/18 Tue 2/27/18 19 Social Media 8 days Wed 2/28/18 Fri 3/9/18 Make recommendations based on keywords 2 days Wed 2/28/18 Thu 3/1/18 20 Seek potential customers 3 days Fri 3/2/18 Tue 3/6/18 22 Make posts on users account using automation tools 3 days Wed 3/7/18 Fri 3/9/18 23 Figure 1: Work Break Down Structure (Source: Created By Author) TO BE Process Figure 2: TO BE Process (Source: Created By Author) Comparing AS IS and TO BE Process Taking into consideration the AS IS and TO BE procedures has been created for the implementation of the process for the CloudPlex Company. The AS IS diagram shows the direct flow of information from the marketing point of view and then dividing up into three different process of webinars, SMS and E-Mails. The templates that are to be used for the three processes are created and the respective information is shared with the clients. In the TO BE process, three different departments of the company create these templates and tutorials. They are then stored in a single database connected to the three departments. After the designing of the campaign, the process is again shifted to a single department and the next steps are followed until end. Physical and Logical Network The physical and logical network topology to be used for the implementation of the system would be star topology. The system can be designed as follows: Figure 3: Network Topology to be implemented (Source: Created By Author) This designed implementation would help individual department to be connected to the database individually without the hindrance from other department. All data from the three departments would flow to the database server and then flow back to the common department where the data can be sent out. This system would help in the safeguarding of the database server and the individual connected network would be able to work simultaneously. If one of the network falls then the other networks would be able to continue working as per the connectivity. Testing For the testing of the connectivity in the network topology, being created for the connection of the three department and the database is to be done with the help of connection checking and ping checking. Another process that can be followed for the testing of the TO BE process would be use black box testing where the users of the system would be used for the testing of the network. The users would be able to find the best possible solution for the network that has been provided to the company. The test data to be used for the testing of the system would be of the three types. This would help in the evaluation of the system easily. Training After the system has been cleared out of all the bugs and drawbacks, the TO BE scenario is implemented into the company. The new system then needs to be made understandable to the users of the company. This requires a series of training processes where the group of users of the system would be trained by the developers of the system. This training would help the users of the system to work without any hindrance later on in the company while using the same system. The groups of people that needs to be trained are as follows: Marketing Analyst: this training would help them to understand the process to follow which would enable them to market the specific products to the clients. Social Media Manager: the social media workers would be able to asses the clients who are using the system and to find come more users who would be willing to use the products of the system. Web content writer: the training would help them to save the writing that is being done by them and then save them to the database that has been implemented into the TO BE system. System Changeover For a changing of the system from the AS IS to the TO BE scenario there needs to be ac complete changeover of the system that is in use. The new system that would be implemented would be developed with the use of a new database server. The connection, which was previously implemented in the company, has to be changed as per the topology diagram provided in the report. The new requirements of the system are: A database server A new common department People from the three department to be included into this New workstations for the department New recruitment for the other three department Following the above requirement fulfillment would result in the creation of the TO BE scenario for the company. The first step to be followed for the implementation of the scenario would be clear out the connection already being used. This would help in the laying out of the new system. The workstations needs to be arranged in such a way so that all the files being created can be easily dispatched to the common database server. Following this, a new department needs to be created with the collection of old employees from the three department. As the common department would be working on the information from their respective department, the later steps in the follow up would be easily completed. There also needs to be new recruit in the previous three department, which would help in the speeding up of the process. At the end all, the work stations needs to be connected to the database through a single workstation domain in the company. The use of the database would help in the storing of the information being created including the webinars and the templates. This would help in the reuse of the information at the later stages of the process or later on. Report to Top Management Objectives The main objective for the designing and the analysis of the new system for CloudPlex is to make the company to use a common data base server for their marketing team to store information related to the development of the marketing procedures. The different department produce their respective content and campaign for the marketing and forward them to the client. This has been the process that has been followed by the company. The new system that is being suggested in the use of a database within the system to store the information that is being developed by the three departments. Background The implementation of a database system for the marketing department has been considered one of the best improvement in a company. The process of using a database would help in the management of the information related to the company and the marketing to be useful for the storing of information as well as the management of information. The use of a data base server would eventually help in the process of storing information other than the marketing department. The information related to the employees as well as the clients can be easily stored as well as analyzed at later stages to make the working of the company faster. The use of a database system can be said to be helpful in the after process of the marketing team. The information regarding the client would also be able to be stored in the database. Processes Undertaken For the implementation of the database, the new TO BE scenario is to be implemented into the system of the company. The company needs to change their working condition and make use of the database to make the working of the marketing team and the other employees easier as well as faster. Having a common database would also facilitate in the process of sharing of information within the employees of the company and the different departments. For the connection of the workstations with the common database, the topology to be followed has been discussed to be of star format. This star would help in keeping the working of the individual department of the marketing portion of the company. The marketing team would be able to develop the procedural videos and the templates for SMS and E-Mail and eventually store them in the database for the common department to work on them. This process would help in the fast forwarding of the work that is being done by the marketing department of the compa ny. Scope The scope of the working process in the company is limited to the implementation of the database and connecting the workstations to it. The connection needs to be established for the workstations individually for the proper working of the database. The company needs to implement the new system in the company so that the employees are able to share the information within themselves as well as the higher authority. The storing of the large amount of information being generated would help in the process of making the company increase its resources as well as make the working environment smoother than before. Recommendations For the company it can be recommended that they need to follow the new TO BE scenario generated and designed so that they are able to work without the recreation of a certain template of a webinar tutorial video. 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